Out of Office (OOF) a.k.a Automatic Reply
There are several ways you can set an Out-of-Office message (a.k.a. Automatic Reply)
Using Outlook Desktop Client
This option is available to everybody in the association, and the software is already installed on all PCs and laptops.
1. Click “File” > “Automatic Replies”.
2. You can choose to activate/deactivate the messages on a schedule, or toggle it on and off manually:
3. Set messages for Internal and External recipients. These can be the same message (copy and paste between these fields) or they can be separate messages. For external recipients you have additional flexibility to control who will receive an automatic reply from you (Contacts only, everyone/anyone, or disable "Auto reply to people outside...." for nobody)
4. Press OK to confirm changes. If you selected a time range, clicking OK will activate the schedule (if you are in the scheduled range, it will also activate the message). If you simply toggled the Automatic Reply option, the message will be on with immediate effect until you switch it off at a later date/time.
Using Outlook for Web
This option is available to everybody in the association and can be completed inside or outside of our network, wherever Internet Access is available.
You have two options available to you:
1. Login in to Office 365, navigate to settings yourself (useful if you are actively using your e-mail client, and want to set this up before resuming work)
2. Use a direct URL to go straight to the Settings page (Useful if you are only logging on to set this message)
Option 1: Log in to Outlook for Web, navigate to settings manually
1. If you haven't already, start Outlook for Web by browsing to this URL: https://outlook.office.com/mail
2. Login in using your QCHA E-mail address and current PC password when prompted. If you are performing these tasks from QCHA Direct Access configured equipment or Internal office PCs (signed in as your QCHA user account), you will NOT be prompted for a password under normal circumstances. Users of external PCs or laptops will have to provide their e-mail address AND password when prompted.
3. Click the Gear Icon up the top right of the page
4. Click “View all Outlook Settings” down the bottom right of the screen
5. Click "E-mail" on the far left Column if not already selected, then "Automatic Replies" on the column immediately to the right of this.
6. Configure the required options and press "Save" to apply your changes:
Option 2: Direct URL to Settings page
1. Go here in your web browser: https://outlook.office.com/mail/options/mail/automaticReplies
2. Login in using your QCHA E-mail address and current PC password when prompted. If you are performing these tasks from QCHA Direct Access configured equipment or Internal office PCs (signed in as your QCHA user account), you will NOT be prompted for a password under normal circumstances. Users of external PCs or laptops will have to provide their e-mail address AND password when prompted.
3. Adjust your Automatic Reply as required.
Using Outlook for Mobile
Can be completed inside or outside of the network, again wherever Internet access is available. Outlook should already be present on your QCHA provisioned mobile phone.
1. Tap your user Icon up the top left of the icon. This will be either your picture, or your initials.
2. Tap the Gear icon at the bottom left of the screen
3. Tap your account name beneath the heading “Mail Accounts”:
4. Choose “Automatic Replies”. Configure as required.
